Full Feature Overview
Every user-facing feature in the SIMPLIFIX™ for Auto Repair platform, grouped by area. One-line description of what each feature is for.
Invoicing & Estimates
Quoting, work orders, invoicing, discounts, and how items are priced on customer-facing paperwork.
Estimates
Create and manage price quotes before work starts.
Multiple Jobs / Sub Estimates
Group multiple jobs onto one estimate so the customer can approve or reject each sub-estimate on its own.
Work Orders
Convert estimates into approved orders once the customer signs off.
Invoices
Final billing with labor, parts, fees, and taxes ready to collect on.
Fleet Billing Accounts
Roll completed work for fleet customers into a single monthly invoice instead of billing per visit.
Invoice Items
Line items for labor, parts, and misc charges with rate, quantity, and unit of measure.
Item Options
Reusable service packages that drop pre-configured items onto an invoice fast.
Dual Pricing
Show cash vs. card price so the customer sees the non-cash rate clearly.
Invoice Discounts
Apply a percentage or fixed discount to a whole invoice or single line.
Approval Workflow
Approve or reject invoice jobs internally before releasing to the customer.
Payment Link
Email the customer a shareable link they can pay themselves without staff involvement.
Part Number Visibility
Toggle whether part numbers are shown on customer-facing invoices.
Customers & Vehicles
The customer and vehicle records that everything else attaches to.
Customers
Central customer profile with addresses and multiple contacts.
Customer Contacts
Multiple phone numbers, emails, and roles per customer for communication.
Customer Notes
Internal-only notes shop staff use to track history and preferences.
Vehicles
Track vehicles by VIN, plate, year/make/model, and mileage under each customer.
Vehicle Fluids & History
Log fluid levels and maintenance events tied to a vehicle over time.
Full Database Import
Migrate from your previous shop management system with customers, jobs, invoices, and notes preserved.
Appointments & Scheduling
Getting work onto the calendar and onto the right technician’s plate.
Appointments
Schedule jobs with date, time, technician, and job notes.
Calendar Views
Month, week, and day views for planning workload at different horizons.
Appointment Reminders
Auto-send email and SMS reminders at 48-hour, 24-hour, and 30-minute marks.
Technician Assignment
Assign jobs to a specific performer and filter the calendar by technician.
Service Bays
Manage bay availability so two jobs don’t get scheduled into one lift.
Digital Inspections
Structured vehicle inspection workflow techs run from a tablet on the shop floor.
Vehicle Inspections
Full inspection workflow that records condition assessments per vehicle.
Inspection Templates
Reusable checklists so every tech runs the same inspection the same way.
Multi-Section Forms
Organize inspections into sections with pass/fail, photos, and notes per item.
Inspection Photos
Attach images to findings so the customer sees exactly what the tech saw.
Inspection Review
Manager reviews inspections before they go out to the customer.
Digital Signatures
Collect a customer signature on the completed inspection.
Kiosk & PIN Mode
Full-screen tech-only mode with PIN entry so anyone on the floor can run inspections.
Payments & Settlement
Taking money in, applying it to invoices, and reconciling settlement.
Payment Application
Apply a payment (partial or full) against one or more open invoices.
Card Processing
Accept credit cards via Dejavoo terminals and card-on-file.
Payment Methods
Record cash, check, card, write-off, and other tender types on each payment.
Reconciliation
Match individual payments back to the settlement batch that funded.
Card Settlement Reports
See batches with status and totals to reconcile against the deposit.
Reporting & Analytics
The numbers the shop owner and bookkeeper look at daily, weekly, and monthly.
Daily Transactions
Today’s payments summarized by tender type and total.
Daily Activity
Full activity log for a chosen date, invoices created, paid, and edited.
Paid Invoices
All invoices paid inside a date window for a revenue snapshot.
Unpaid Invoices
Outstanding balances that still need to be collected.
Aging / A/R
Overdue balances in 30/60/90+ buckets so collections can prioritize.
Gross Profit
Profitability by paid invoice, parts cost vs. sale price plus labor.
Customer List
Exportable customer directory for marketing or bookkeeping.
Items Report
Breakdown of line items by category so owners see what’s selling.
Technician Billed Time
Hours billed and revenue produced per performer for payroll and productivity.
Card Reports
Detail on card transactions, refunds, and settlement activity.
Global Search
Search across invoices, customers, vehicles, payments, and parts from one bar.
Business Configuration
Shop-level settings that shape how every invoice looks and prices out.
Sales Tax Rates
Multiple tax rates with effective dates for jurisdiction changes.
Non-Cash Rate
Set the card-processing fee shown to customers on dual-priced invoices.
Invoice Fees
Shop supplies, hazmat, or other configurable fees applied per invoice.
Default Pricing
Default labor rates and pricing rules used when creating new invoices.
Invoice Branding
Custom logo and header on invoice and estimate PDFs.
Invoice Disclaimer
Terms and conditions text printed on every invoice.
Estimate Disclaimer
Separate legal and terms text specific to estimates.
Warranty Text
Warranty language attached to work sold to the customer.
Users & Roles
Who can log in and what they can do inside the app.
Users
Create, edit, and deactivate shop staff accounts.
Roles
Owner, manager, tech, service writer, and bookkeeper, each with a permission set.
Permissions
Role-based access control that gates individual features per user.
User Preferences
Personal settings each user configures for their own login.
Bookkeeper Invites
Invite an outside bookkeeper with an email link to a scoped-down account.
Subscription & Billing
SIMPLIFIX™’s own billing, plan selection, monthly charges, and cancellations.
Subscription Plans
Tiered pricing (Essentials, Pro, Elite) with feature sets per tier.
Monthly Billing
Recurring auto-charge on the merchant’s payment method each cycle.
Plan Changes
Upgrade or downgrade with a chosen effective date.
Website Add-on
Optional shop website bundled onto the subscription.
Subscription Payment
Dejavoo-powered payment method on file for the SIMPLIFIX™ subscription itself.
Billing History
List of past charges with status for the merchant to review or dispute.
Cancellation
Cancel with access retained through end-of-cycle.
Admin & System
Cross-tenant and platform-level controls used by SIMPLIFIX™ staff and resellers.
Role-Based Dashboards
Different home screens for Super Admin, ISO, and Merchant users.
ISOs
Manage Independent Sales Organizations (reseller partners).
Merchants
Manage shop accounts and their users from the admin side.
Subscription Keys
License and subscription keys used for multi-tenant provisioning.
System Configuration
Global feature flags and system-wide settings toggle here.
End-User Agreement
Terms-of-service acceptance flow on first login.
Password Reset
Self-service password recovery over email.
Onboarding & Setup
Guided flow for new shops covering account, plan, and integration setup.
Customer-Facing Portal
Public pages the shop’s customer sees, no login, links delivered by email or SMS.
Customer Invoice View
Public link where the customer sees their invoice detail online.
Customer Payment Link
Standalone page where the customer can pay their invoice by card.
Customer Inspection View
Public view of a completed inspection including photos and recommendations.
Invoice PDF Download
Customer can download their invoice as a PDF for records.
Workflow & UX
Cross-cutting quality-of-life features that make the app usable in a real shop.
Invoice Classification
Status lifecycle: estimate, order, invoice, semi-paid, and paid.
Performer Management
List of technicians and labor performers assignable to jobs and reports.
Unsaved-Changes Guard
Prompt before navigating away with pending edits so nothing is lost.
Kiosk Mode
Full-screen mode intended for a shared shop-floor tablet.
PIN Authentication
Quick tech access via PIN inside kiosk mode without full logout and login.
Parts Sync
Real-time sync of parts pricing and stock with the parts vendor.
CRM Add-On (Optional)
Optional GoHighLevel-backed add-on. Any subscription plan can turn it on for a flat monthly fee. Each merchant gets their own sub-account, phone number, and sending domain.
Two-Way SMS
Text customers back and forth from a dedicated shop number for appointment coordination, follow-ups, and quick questions.
Email Campaigns
Send marketing and re-engagement blasts from the shop’s own sending subdomain, service reminders, seasonal promos, and past-customer winbacks.
Online Scheduling
Public booking page where customers self-schedule appointments. Bookings sync into the SIMPLIFIX™ calendar automatically.
Connected to the Tools Shops Rely On
External systems SIMPLIFIX™ connects to. Each integration powers one or more features above.
Dejavoo
Credit card processing, terminal integration, payment links, and SIMPLIFIX™ subscription billing.
QuickBooks Online
Accounting sync, invoices, payments, customers, and chart-of-accounts mapping into Intuit.
PartsTech
Parts catalog lookup, ordering, and price/availability sync for the invoice line-item flow.
Ready to see it in your shop?
Start with a live demo or jump straight to onboarding. Same platform, same team, no hidden pricing.